Childcare management software that builds your CACFP claim.
Attendance, meal counts, medications, incidents and billing on one participant record, for childcare centers and adult day programs. Starting at $29 a month. Fourteen days free, no card.
- CACFP claims built in
- Every price published
- 14 days free, no card
- Childcare and adult day
Don’t forget: Family Picnic this Saturday at 10 AM.
The problem
Care runs on paperwork, spreadsheets, and four systems that don’t talk.
Attendance in one app. Meals counted on a clipboard. Meds in a binder. Billing somewhere else. Every hand-off is re-keyed, and every re-key is a chance to be wrong when a licensor, a sponsor, or a family asks you to prove it.
DaycareLogix captures the record where care happens, once, and connects everything downstream. And because childcare and adult day are nearly the same work, it does both from one system.
The big idea
Two care lines. One participant record.
No other software does both childcare and adult day, so operators who run both buy two systems and reconcile them by hand. DaycareLogix serves a child or an aging adult from the same record, the same ratios, the same claim engine.
Childcare
Infants to school-age. Ratios, safe-sleep, developmental tracking, Free/Reduced/Paid eligibility, with sensitive data gated by role.
Adult day
Aging and disabled adults. ADL-assist logs, texture-modified diets (IDDSI), continence and sleep trends, the same eMAR and incident tooling.
The same system for both, not two products under one login.
Inquiry → invoice
Seven pillars, one data model.
Each stage writes to the record the next one reads. Nothing gets reconstructed at month-end.
Explore the platformEnrollment & growth
Admissions CRM, waitlist, digital forms, eligibility. Inquiry to enrolled.
Attendance & safety
Offline-ready check-in on native staff apps, kiosk badges, live ratio alerts, photo-verified pickup.
Care & clinical
Daily reports, ADL logs, full eMAR with controlled-substance counts, therapeutic diets.
CACFP, At-Risk & Summer Food
Meal counts, menus checked against the 2025-26 pattern, claim generation with early disallowances, SFSP and At-Risk claiming modes, and a 226.16(d)(4) monitoring scheduler.
Billing & family
Fee plans, subsidy-aware cost of care, autopay, and a self-service family portal.
Workforce
One-tap time clock, timesheets with approval, integrated payroll from verified hours.
Platform
Many locations, each walled off. Staff see only what their role allows. A live operations dashboard and bulk import.
Compliance is a byproduct
Prove it without a fire drill.
Meals are counted at the point of service, checked against the current 2025-26 meal pattern as they’re entered, and locked into a tamper-evident log. When a sponsor reviews or a licensor visits, the record is already there.
- Point-of-service capture, not a month-end reconstruction.
- Validation and disallowances flagged before the claim, not after.
- Every change hashed and append-logged for the auditor.
Built for how you operate
One system, however you run care.
From a single room to a multi-site sponsor, the record stays the same. Only the scale and the controls change.
Ratios, CACFP, family billing, and enrollment in one place. Capture care on a classroom tablet.
Adult day programsADL-assist, IDDSI diets, eMAR, and the same CACFP claim engine for aging and disabled adults.
Blended operatorsRun both care lines without maintaining two systems: one login, one bill, one audit trail.
Multi-site & sponsorsStrict per-facility isolation, role-based access, and cross-site sponsor review with a 226.16(d)(4) monitoring scheduler.
Capture the record where care happens, so nobody has to reconstruct it at audit time.
Get started
Bring your whole operation onto one record.
Fourteen days, full features, no card. Want a walkthrough first? Email [email protected] and we'll map DaycareLogix to how your center actually runs.